Apr 25, 2022

Facilities Administrator

  • Atlanta, GA, USA
Full-time Management - Maintenance Management - Operations Management - Services

Job Description

Employment Type: Full Time, 12 month position, benefits eligible
Expected Work Days/Hours: M-F / 8:00 am - 4:30 pm (occasional evening/weekend work)
Start Date: ASAP

The Paideia School is an independent, progressive, pre-K through 12 college-preparatory school in the Emory University area of Atlanta. Paideia is seeking a new Facilities Administrator who will manage a variety of one-time and ongoing projects in the facilities department, as well as provide administrative support for the facilities maintenance department and the Director of Facilities. Responsibilities include a variety of tasks required to provide students, faculty and staff with safe, attractive, clean and efficient facilities.

Essential Job Duties and Responsibilities:    

  • Carry out special projects requests of director of facilities, including special research, maintenance procedures, inventories, safety, security and other areas 
  • Monitor costs and compliance with ongoing contracts (waste, janitorial, landscaping, etc)
  • Purchase fixtures, furnishings and equipment, as well as specialty equipment for Maintenance
  • Solicit bids for outside contractors as requested and assist with managing projects
  • Monitor usage of campus utilities
  • Assist in the recruitment and interview processes for maintenance staff
  • Compile and coordinate summer facilities and maintenance projects list and schedule
  • Monitor calendar for events and rectify conflicts in maintenance support and facilities usage
  • Act as a liaison between maintenance department and faculty, staff and parents in regards to maintenance requests and event setups
  • Recognize conditions of facilities to identify maintenance and repair deficiencies and report needed corrective measures to facilities director or maintenance manager
  • Work with maintenance department to remedy unusual repair or cleaning challenges
  • Maintain and distribute keys and security code
  • Submit invoices
  • Coordinate maintenance team meetings
  • Develop and deliver compliance training
  • Develop and monitor a work order system for maintenance staff
  • Coordinate preventative maintenance schedule for maintenance staff

Occasional/As Needed Duties:

  • Respond to requests or concerns from school neighbors and parents in absence of director of facilities
  • Purchase and pick up equipment and supplies from local distributors
  • Enter monthly maintenance general ledger budget
  • Communicate with City of Atlanta for city-owned equipment repair requests
  • Assist with emergency communications and respond to after-hours calls or issues

Required Skills and Abilities: 

  • Ability to clearly and concisely provide directions, expectations and follow up 
  • Proven strengths in organization, attention to detail,  problem-solving, decision-making and customer service
  • Ability to juggle multiple ongoing projects simultaneously and prioritize requests
  • Strong skills with Microsoft and Google software applications
  • Experience analyzing data to assess problems and find solutions
  • Ability to draft reports and write with clarity
  • Willingness to take direction and follow through as directed
  • Self-motivated and willing to step in and help out wherever necessary
  • Familiarity with facilities tracking and management software a plus

Minimum Qualifications:

  • 3+ years of project management, administrative coordination and/or facilities management
  • Valid Georgia drivers license

Working Conditions:

  • Work is expected to be done indoors and occasionally outdoors
  • Occasional evening and weekend work required as needed depending on emergency repairs and school events

Physical Requirements:

  • Minimal physical effort may be required when performing these duties


  • Ability to walk 12-acre campus multiple times per week, occasionally in inclement weather
  • Ability to work for several hours per day at a desk and at a computer

Application Notes:
As a condition of employment, all employees hired after August 19, 2021 are required to be fully vaccinated for COVID-19 and able to provide proof of such vaccination.

Interested applicants should submit a resume, cover letter and contact information for three references to our online application site.

Salary is commensurate with education and experience. A robust benefits package is offered for benefits-eligible positions. Paideia School is an Equal Opportunity Employer.

For more information about our commitment to diversity, equity and inclusion, our focus on social/emotional learning alongside rigorous academic offerings, as well as opportunities for extra curricular learning, please visit our website at www.paideiaschool.org.

Apply Now