Aug 15, 2023

Building Manager

  • Institute For Defense Analyses
  • Alexandria, VA, USA
Full-time Management - Maintenance Management - Operations Other

Job Description


This position assists the Senior Manager, Corporate Real Estate in planning, coordinating and implementing all matters involving facilities, operations, and asset management at IDA SAC and STPI. Supports all aspects of administration dealing with facilities engineering, operations, maintenance, asset management, transportation, café and catering services, landscaping services, and administrative support. Supports strategic and technical direction for Facilities Operations and Building Engineering Services. Promotes best practices in equipment maintenance, critical systems, work order management, Building Management Systems, electrical, plumbing, energy management, etc. May be placed on call to work extended hours, as required by management or facility need.


  • Act as IDA’s primary point of contact and interface with the integrated facilities management (IFM) provider at IDA Virginia and DC ensuring company interests and requirements are met through both frequent and periodic meetings, audits, and reviews of the IFM provider’s practices and execution of tasks. 
  • Conducts daily, regularly scheduled meetings for facilities and administrative staff. Provides timely and accurate communication to direct reports, management, contractors, and other staff to manage.
  • Assists in the management and oversight of institutional activities including: safety, space management and utilization, building and grounds maintenance, janitorial and utility services, café and catering services, conference support services, transportation services, and construction and modification work.
  • Maintains compliance with IDA security by coordinating scheduled maintenance work/activities to access the facility and ensure timely and effective work order completion.
  • Updates and supervises implementation of the preventative maintenance schedules for all facilities equipment, vehicles, and other property.
  • Stays abreast of abnormalities, disruptive activities, and malfunctioning equipment and assets, and advises the appropriate maintenance personnel and/or contractors of corrective actions to be taken.
  • Oversees activities of contractors, vendor personnel, and suppliers; monitors contracts for compliance and controls costs; monitors general expenditures; performs quality control inspections to ensure adherence to contract specifications and industry standards and provides feedback.
  • Supervises staff which typically includes recommendations for hiring, performance evaluations, promotions and merit pay increases, training, work allocation, disciplinary actions and problem resolution.
  • Oversees the inventory control of supplies, ensuring adequate stocks and serviceability of necessary maintenance supplies and equipment; purchases materials, supplies, and/or equipment as appropriate.
  • Determine the best service approach for Facilities Operations and Building Engineering services by incorporating IDA business requirements with best practices and workplace experience strategies and guidelines.
  • Support sourcing events including review of strategy, scope, service levels, cost baseline, RFP content, bidder lists, transition plans and contract terms.
  • Provide subject matter expertise and advice for maintaining and altering high-security areas including reviewing construction documents and overseeing project delivery through the use of project management tools, design reconciliation and review, and quality control audits.
  • Works with the Senior Manager, Corporate Real Estate and contract service providers to develop methods and procedures designed to prevent system failures, monitor performance and perform preventative maintenance/repair tasks through the review, and approval of Standard Operating Procedures, Building Operating Procedures, and special response at IDA Virginia and DC with the IFM provider.
  • Provides direction to support savings initiatives, service delivery changes and the implementation of new policies or guidelines through value engineering and negotiation with IFM provider and other service providers.
  • Participates with management and staff in planning and programming intermediate to long range facilities management and corporate real estate objectives by incorporating innovative solutions and recognizing both industry and company trends.
  • Maintains database and documentation for all IDA building systems and assets including projecting and recommending installations of new systems at the end of useful life; recommending modifications of existing systems to extend useful life or meet regulatory requirements; and identifying areas needing improvements or upgrades. 
  • Monitors relevant local ordinance, statutes, and regulations to ensure building operations policy and practices comply with all applicable standards.
  • Performs other duties as assigned.


  • High school diploma or equivalent and 15 or more years’ experience in Facilities Management.
  • Completion of an accredited apprenticeship program/technical trades school in HVAC, stationary engineering, plumbing, refrigeration or IFMA FMP certification.
  • Broad understanding of all services that are assigned to the Facilities Management and Engineering Functions including institutional maintenance activities including: estimates of work, budgets, maintenance agreements and repair contracts; basic plumbing, carpentry, electrical, and HVAC; janitorial services and grounds maintenance with ability to monitor such activities and interprets basic blueprints, plans, and schematics.
  • Proven ability to act without direction during emergencies to maintain essential equipment in operation.  To identify locations of emergency equipment such as pumps, fans, heaters, hoses, cut-off valves and switches for water, chilled water, electric power, taking necessary action to abate the emergency.
  • Ability to analyze and apply reason to price trends, cost factors and current market values.
  • Excellent oral and written communication skills.
  • Must be familiar with OSHA, state and local county safety practices and applications. OSHA Certification is preferred.
  • Ability to analyze complex issues using critical thinking, problem solving, sound judgment skills. 
  • Ability to effectively partner and deliver results in a matrixed environment, including external service providers.
  • Ability to adapt emerging best practices and industry innovations to IDA.
  • Work requires occasional exposure to all weather elements in noisy and potentially hazardous conditions in the form of chemicals and gases. Must be familiar with basic safety practices and equipment.
  • Must be willing to work hours outside of a regular schedule and be available for emergency call-in situations.
  • Basic computer literacy is required.
  • Budgetary experience is preferred.
  • Successful completion of a criminal background check is required.
  • Ability to obtain appropriate security clearance.
  • US Citizenship is required.

U.S. Citizenship is required

Ability to obtain and maintain a security clearance is required

IDA is an equal opportunity employer committed to providing a fair recruiting process and working environment free from discrimination. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. Click here to learn more about IDA's commitment to diversity, equity, and inclusion.

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